Next meeting
Date not publishedBoard meets quarterly. Bylaws put the Annual Meeting in June. Meet links can be pasted into Meetings when the Secretary has them. This desk will not invent a date.
Minutes & agendas
Compliance check not live yetSecretary uploads a draft. Official minutes stay human-approved. A later check can compare wording to the live bylaws Doc and Robert’s Rules — that check is still draft-only.
Budget snapshot
Approved annual budget vs actuals. Source of truth is QuickBooks Online. Advisors already get invoices and receipts from QBO — this card only shows a board rollup after a CSV is loaded. No dollar figures are invented here.
Event status
Season calendar loaded from the TXHSWS 2026–27 Events sheet in Drive.
Year-in-review & notes
Last documented gathering on file: 10 June 2025 organizational discussion at Huntsville High School. Those notes are not official minutes until the Secretary and board Accept them.
Governance
Live bylaws Doc (version 103124), officer slate from the 10 June 2025 notes, and a motion log that stays empty until the board records one. Proposals inside the bylaws file are labeled Proposal — not accepted.
Meetings
Quarterly — date TBD Annual Meeting month: June Quorum: 5 directorsFrom Constitution and Bylaws (version 103124). Notice: Annual Meeting at least 7 days; special meeting at least 24 hours. Special meetings may be called by the President, or by the President or Secretary on written request of two or more directors. Remote meetings are allowed when every participant can communicate concurrently. Proxy votes expire after three months.
Paste a Meet link or calendar note here when the Secretary has one. This page does not publish a next-meeting clock until that date is named.
Standing calendar (rules only)
| Kind | When | Notice |
|---|---|---|
| Annual Meeting | June, date set by the Board | 7 days |
| Regular / quarterly | By board resolution | None required once scheduled |
| Special | As called | 24 hours |
Packet for the next meeting
No packet is posted. When the Secretary has a date, drop the agenda here as a draft. Accepting it does not replace official minutes.
No agenda file stored on this browser yet.
Minutes workspace
Human Accept required Pattern: Score JSA LabSecretary uploads a draft. A later compliance check can compare wording to the live bylaws Doc and Robert’s Rules. Official minutes stay human-approved. Do not treat an AI or secretary draft as the record until Accept.
Pending on this browser
No drafts yet.
Compliance check
Not live. When it exists it will flag wording against the bylaws Doc and Robert’s Rules. Output is a recommendation only.
Minutes already on Drive
Linked as they sit in TXHSWS Drive. Opening a file does not Accept it.
Finances — board rollup only
QBO is the books Do not post invoices hereAdvisors get invoices and receipts from QuickBooks, not from Board Portal, Quote, or Score. Certification is billed per student as Welding Certification Testing & Evaluation (TXHSWS). Build-Off is billed per team as Build-Off Competition Entry & Evaluation (TXHSWS) — L4 heads, 1–4 = 1 team. This page accepts a QBO or treasurer CSV and shows variance. It does not create products or email bills.
Loaded export
No CSV loaded. Columns are whatever the export contains — this desk will not invent budget or actual figures.
2026–27 event status
Status only. Source: Drive sheet TXHSWS 2026–27 Events, pulled from the public calendar page. Registration stays on tx.weldingseries.com. Scoring stays on score.weldingseries.org. Desk money stays on settle.weldingseries.org. Dual weekends list both rows; Scoring uses the Build-Off Event ID when both run the same day.
| Date | Event | WS # | Kind | Location | Fee on sheet |
|---|
Calendar rows are subject to change. The public events page said the season was still being finalized for teachers.
Officers and staff
Roster taken from the 10 June 2025 organizational discussion notes and the public snapshot used in the App Bible. Titles are as written in those files. A full 9–12 director class list is not published here until the Secretary confirms it.
Bylaws
Adopted 12 June 2019 File version 103124Live working Doc in Drive. This portal links it; it does not reprint the document. Parliamentary questions at meetings are determined by the President by reference to Robert’s Rules of Order.
Facts from the current file
- Directors initially nine; never fewer than five. Quorum is five.
- Officers: President, Vice President, Secretary, Treasurer. Two at-large executive-board seats appointed by the President.
- Directors serve in three classes on three-year cycles (current text).
- Officer term in current text: three years. Directors are unpaid; actual expenses may be reimbursed.
- Executive Director and Executive Secretary serve at the will of the Board.
- The organization has no members.
Proposals in that file — not accepted
- 75% participation in Signature Events for director eligibility / removal.
- Increase directors to 12.
- Two classes serving two-year terms.
- Officer terms of one year.
- Non-officer directors chair a standing committee.
Standing committees named in bylaws
Created as needed. Chairs appointed by the board chair with board recommendation. This list is the document’s list — it is not a claim that every seat is filled today.
Executive · Sponsorship · Scholarship · Fundraiser · Certification / Compliance · Awards · Public Relations · Educational · Safety
Motion log
Empty until the board records a motion. Do not invent votes.
No motions stored.
Policy library on Drive
SOP and numbered board policies. Linked, not copied.
TXHSWS SOP ManualPDFOpen 2.12 Board of Directors & ResponsibilitiesOpen 2.13 Officer Roles & ResponsibilitiesOpen 2.51 Executive Director & Executive SecretaryOpen 2.16 Compensation & Expense ReimbursementOpen 2.17 Confidentiality & Data ProtectionOpen 10.11 Conflict of Interest & Financial OversightOpen 10.12 Ethics & Compensation ComplianceOpen 6.11 Board Liability, Risk & IndemnificationOpen
Archive
Approved minutes, discussion notes, and year-in-review. First season of this desk does not invent a year-in-review essay. Add a note locally if the board wants a working draft.
Files on Drive
Board desk for board.weldingseries.org. Shared PIN gate — no individual accounts. Deploy this folder to the Board Cloudflare Pages project, promote to production, then hard-refresh. Do not publish through Grok.